Process & Payment
How does the sign up work?
If you want to attend, you get to enroll in a simple ticket lottery that will stay open for 2 weeks.
This is also where we will ask you about the ticket type you intend to purchase. You will be asked to provide a few motivational sentences if you want to apply for a Reduced Ticket.
Stating you want to buy a Community Ticket will not automatically guarantee that you get a spot - we are happy and grateful that you have the intention but naturally, it won't give you a preferred status.
It wouldn't seem fair.
Afterwards, we will inform you whether you got a spot on the participant list or whether we had to put you on the waiting list.
Please note that we don't know how big the interest for this LARP will be - we of course hope to give everyone that signs up a spot but there is only so much space in Fairyland, sadly.
To ensure participant safety, we will send out a list with all participants' & waiting list spots' full names to everyone who got a spot and a chance to speak up about safety issues or personal requests to not play with a certain person on the list directly. We will handle these cases discretly and with care and experience. It also means that in appropriate cases, we retain the right to remove people from the participants list if we deem it necessary for the event's safety. It is important to us to believe victims, yet we also do not blindly ban anyone from our events. There will be conversations if this issue arises and we'll figure out how to handle it together.
Should this occur, we will contact people from the waiting list to fill the spots.
After all this is sorted, we will ask for your payment and provide you with the necessary details. You'll also receive access to our Discord channel for all participants!
Next, we will send out a form asking for practical info and your casting preferences, so we can then assign everyone a character. We estimate that you get your character in April as we need to do some rewriting on them first.
Room arrangements will be done as close to the larp as possible to account for spontaneous changes in the participants list.
Payment
Payment will be possible via bank transfer or Paypal. You’ll be able to pay in installments but if you can pay the whole ticket in one go, it saves us loads of administrative work and bank fees!
Standard Ticket
350 €
This is the Standard Ticket to attend
A Harvest Dance.
Community Ticket
400 €
This is the Community Ticket to attend
A Harvest Dance.
Two fund a Reduced Ticket.
Reduced Ticket
250 €
The Reduced Ticket is funded by the Community and by us.
Social Ticket
20 €
The very limited Social Ticket is to help those who could otherwise never attend a larp.
If you fail to meet the payment rate deadlines, the orga team reserves the right to exclude you from the event - this is to say, please reach out to us and communicate if you have troubles in good time. If we don't hear from you, we cannot help you. We’re happy to find deadlines that work for you.
Payment via Paypal
Payment to: info@poltergeistlarp.com
Purpose: HD, participant number, your chosen name
SUPER IMPORTANT: Use the function "send money to a friend"
If you want to use the option "paying for goods and services", that is of course fair but then we ask you to add 5€ to
your ticket price to cover the fee we have to pay paypal.
Payment via bank transfer
Poltergeist LARP e.V.
IBAN: DE91 8306 5408 0005 2896 61
BIC (SWIFT-Code): GENO DEF1 SLR
Purpose: HD, participant number, your chosen name
In case you need to cancel your participation for the event, we will of course try to fill your spot with people from the waiting list.
But experience shows that the closer we get to the event the less likely it is we can find a fully paying participant. In either case, we will be keeping the initial 50€ installment. If you have pledged for a Community ticket, we will also have to keep the additional 50€ you volunteered to pay to fund Reduced tickets - because else, we have no safety for those reduced spots and will end up paying them out of our own pocket.
You will receive the following sums back as refund according to the corresponding dates (minus potential bank fees – if the refund goes to an account outside Germany or to non-Euro PayPal)
Refund Policy
Refund in case of event cancelation
In case the event has to be cancelled, e.g. due to a global pandemic or other reasons outside of our control, the same refunds apply. That is because these deadlines are dictated by when we have to pay certain things that we will not be getting back.
We thank you for your understanding. We run our larps on a volunteer basis and need this security to not put ourselves at the risk of private financial ruin. Not living in dread is nice.
If you are interested in our budget plan and what your ticket money goes to, this should give you a picture of our current calculations.
These numbers are not set in stone and are adjusted if needed, but the rough proportions won't change. The numbers are for both events in total, the percentages are rounded.
Economic Transparency
